As is often the case, people want to keep some information private due to its sensitive nature. It is possible to do so on your Mac using the iWork, where documents can be password protected. In this article, we will have a look at what procedure to follow to add a password to Pages, Numbers and Keynote documents using your Mac. Here, we will talk about the Pages app but the methodology is exactly the same for the other apps as well.

password protect iwork documents on mac

Guide to Password Protect iWork Documents on Mac OS

To start off, first of all, you need to open the document in question and go to File -> Set Password.

password protect pages document

Next, you will see a window headed with ‘Require a password to open this document’. Here, enter the password you want in the Password dialogue box and reenter it in the Verify box. After doing so, hit ‘Set Password’.

The Lock Icon on the Pages File

password protect documents on mac

After the iWork document has been successfully password protected, there will be a lock symbol next to the file name. In addition, this lock will be visible in the File Finder.

Opening a Password Protected Pages File

open password protected document on mac

When you attempt to open a password protected document in the Pages files, you will need to enter your password to access it. A window called ‘Enter Password’ will appear. Also, keep in mind that you have the option to save your password to your keychain in this window.

Changing the Password

change pages document password

To do so, just enter the password when you are prompted and when in the file go to File -> Change Password. In the ‘Change or remove the document password’ box, fill in the old password and then enter the new one and verify it to change your password.

Remove the Password

remove password from iwork document

You can do this by accessing the ‘Change or remove the document password’ dialogue box again. Enter the Old password and then select Remove Password to be done with it.

Protecting sensitive information or documents using a password can be very useful as it limits access to them for any person other than you. A password manager like Apple Keychain or 1Password can help you out as well to keep track of all passwords and logins. In fact, there are even password managers that let you store private information and data in addition to passwords and logins.

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Stephan Popov
When iDevice users experience problems with the iOS software or unlocking, it is not uncommon for their lives to unravel. My passion is providing answers to your problems. I help iPhone, iPad and iPod Touch users by recommending fixes for common iOS bugs and tools that improves your experience. I conduct in-depth research for every topic i cover on this blog, to ensure that I cover everything Apple users need to troubleshoot their issues. When not writing for UnlockBoot, i enjoy swimming in my backyard pool. P.S. i prefers the Maldives for holidays. Connect with me on Facebook, Google Plus and Twitter.